The name of the school council shall be The Gus Wetter School Council.
Gus Wetter is a community orientated rural school that supports lifelong learning. We believe that students, parents, school staff and community members share in the educational responsibilities for learning and for the promotion of self esteem. We believe in a safe, respectful, and caring learning environment where all students are encouraged to develop their potential in becoming responsible citizens.
Gus Wetter School is an institution that provides excellence in all aspects of education and instills a strong sense of community within its students.
The objectives of the council, in keeping with the School Act and the School councils Regulation are as follows:
- To provide advice (input to the staff and principal on issues of importance such as the school philosophy, mission and vision; school discipline policies; programs and directions; and budget allocations to meet student needs.
- To stimulate continuous improvement in meaningful involvement by all members of the school community.
- To facilitate collaboration among all the concerned participants of the school community.
- To support an approach to schooling in which decisions are made collaboratively and wherever possible at the school and classroom level.
- To facilitate the development of a common vision for our school.
- To keep the school board informed—in cooperation with the principal—of the needs of the school.
- To support the school in its efforts to focus teachers’ time and school resources on the essential tasks of teaching and learning.
- To facilitate communication and collaboration with all educational stake holders within the community.
- To encourage parental interest in the school and its activities.
- To provide a channel of communication and liaison between the staff, school board and the parents of students in attendance there at.
All parents or guardians of students in attendance at Gus Wetter School are members of the Gus Wetter School Council.
The representation of the council executive shall consist of the following:
- At least fourteen parents of students enrolled in Gus Wetter School Playschool through Grade 12 of which volunteer to be the room representative at the annual classroom meeting night.
- The principal of the school.
- One teacher from the school, elected by school staff.
- A community member selected by the council. (Optional)
- One senior high student appointed from the students union.
The officers of the council executive shall consist of a chair, a vice chair, a past chair, a secretary and a treasurer.
- Every member of the council is eligible to be elected as an officer of the council.
- The officers will be elected for a one-year term at the first regular meeting of the school council in the school year.
- The terms of office shall run from Sept. to Sept
DUTIES OF THE OFFICERS
- THE CHAIR
The chair shall be responsible for planning the agenda for meetings, facilitating the meetings, acting as spokesperson for the council, and generally supervising the council. The chair shall insure that a council member serve as Alberta Home and Schools Councils’ representative and attend area meetings. Taking care of all correspondence and communication, and keeping an accurate list of names and addresses of the council members. The chair will see that the annual report is presented to the school board.
- THE VICE-CHAIR
The vice-chair shall assist the chair with duties as assigned and, in the absence of the chair, assume the duties of the chair.
- THE SECRETARY
The secretary shall be responsible for keeping accurate minutes and records of the meetings.
- THE TREASURER
The treasurer shall be the one responsible for keeping all financial transactions of the council and presenting an account of the funds to the members and preparing the accounts for auditing. A Bookkeeper shall help with all the financial transactions.
- PAST CHAIR
The past-chair will act in an advisory capacity to the chair.
With the exception of the council position filled by the principal, the school council may appoint qualified persons to fill vacancies until the vacancies can be filled by the appropriate constitutions or, in the case of new officers, are elected at the next Sept. annual meeting.
A school council may appoint committees consisting of members and others from the school community with either delegated or advisory responsibilities.
- The first meeting of the school council shall be held After the classroom meeting in September.
- The school council executive shall meet at least seven times during the school year
- Special meetings of the school council may be called by the executive or at the written request of 10 parents or guardians of the school community.
- The quorum for meetings of the school council executive shall 7 parents/guardians of the membership.
- Decisions at council meetings will be made by consensus as much as possible. The decision made by consensus must be stated clearly and recorded as such in the minutes of the meeting.
- If a vote is taken, the motion must be moved and seconded and pass by a 51 percent majority.
- There shall be a general organizational meeting following the annual classroom meeting no later than 30 days after the classroom meeting.
- The meeting will be advertised throughout the school and the community at least 14 days in advance.
- All parents or guardians of students attending the school are eligible to vote at the annual meeting.
- Those members present at a general meeting shall constitute a quorum.
- At any general meeting, a resolution put to the vote of the meeting shall be decided on a show of hands and on a majority of votes.
- Election for the representatives of the parent community will take place at the organizational meeting. All parents of guardians of students attending the school are eligible for election.
- The business of the annual meeting shall include:
- The election of representatives
- Any proposed bylaw amendments
- Financial statement of the previous year.
- Plans and budget for the upcoming year.
- Discussion of any major issue in which all parents should have input such as: changes to the vision or mission statement of the school; new student evaluations or discipline policy; or other major changes in the school program or focus.
- In accordance with School Councils Regulation, the school council, through the chair, must prepare and provide the school board with an annual report which includes:
- A summary of council’s activities for the year.
- A financial statement.
- Copies of the minutes of each meeting.
- The school council shall make the report available to all concerned members of the school community.
AMENDMENTS TO THE OPERATING PROCEDURES
- The operating procedures remain in force from year to year unless amended at the annual meeting.
- The operating procedures of the school council may be amended by a two-thirds majority at an annual organizational meeting of the school council.
- Notice of proposed operating procedure amendments must be circulated with the notice of meeting at least 14 days in advance of the meeting.
CONFLICT RESOLUTION PROCEDURES
In accordance with s.17 (7.1) School Act, 1995, the school council will abide by the conflict resolution procedures outlined by the local school board.
Taken from the Alberta School Council sample:
CODE OF ETHICS
All school council members shall:
- abide by the legislation that governs them
- be guided by the mission statement of the school and school council
- endeavour to be familiar with school policies and operating practices and act in accordance with them
- practice the highest standards of honesty, accuracy, integrity and truth
- recognize and respect the personal integrity of each member of the school community
- declare any conflict of interest
- encourage a positive atmosphere in which individual contributions are encouraged and valued
- apply democratic principles
- consider the best interests of all students
- respect the confidential nature of some school business and respect limitations this may place on the operation of the school council
- not disclose confidential information
- limit discussions at school council meetings to matters of concern to the school community as a whole
- use the appropriate communication channels when questions or concerns arise
- promote high standards of ethical practice within the school community
- accept accountability for decisions
- not accept payment for school council activities.
- School council shall adhere to the Personal Information Protection Act (PIPA).
- School council shall not share personal information for purposes other than those of school council business.
- School council may develop policy for the duration of their term.
- The operating procedures of school council will be reviewed at the beginning of every new school council term to decide if each policy will be implemented for the new school council and its term as needed.
- School council will communicate regularly with the fundraising society to support their activities and to solicit support for school council activities.
- School council can develop operating procedures to promote a productive open and transparent relationship with the fundraising society.
SCHOOL COUNCIL FUNDRAISING
- School council will, where possible, encourage the fundraising society to do the fundraising for the school and the school community.
- School council can fundraise and funds can be kept in a school council bank account or given to the school. Currently Fundraising is the Community Calendar which the proceeds are put to three scholarships given out in the name of Gus Wetter Parent Council Scholarships.
- School council‘s funds given to the school will be subject to the school board’s policy on school council fundraising.